The Role

We’re looking for an Office & Finance Administrator to help keep ScribePro running smoothly day-to-day.  This is a varied, hands-on role that sits at the heart of the team, supporting office operations, finance admin and general organisation across the business.

You’ll be responsible for maintaining a well-organised, welcoming working environment (including, ideally, keeping the plants alive), while also supporting key processes such as invoicing, expense tracking and internal coordination.

This role is ideal for someone who enjoys structure, takes pride in the details, and is happy working across a range of responsibilities in a small, collaborative team.

This is a fixed-term maternity cover role, expected to run until August 2027.  The role is offered on a part-time basis (2–3 days per week).  Mondays are required, with the remaining time structured across the week.  We’re open to agreeing the exact working pattern with the successful candidate.

About You

You’re organised, reliable, and proactive, with a strong eye for detail and a willingness to get stuck in.  You enjoy keeping things running smoothly behind the scenes and supporting an environment where others can do their best work.

You should have:

• Strong organisational and administrative skills
• A proactive approach to problem-solving and ownership of tasks
• Excellent written and verbal communication
• Ability to manage multiple tasks and priorities
• Strong IT literacy, particularly with Microsoft Office, Excel and Teams

It would be great if you also have:

• Experience in office administration, operations, or finance admin
• Familiarity with tools such as SharePoint, HubDoc, Xero or similar systems

Key Responsibilities

Office

• Maintain a well-organised, welcoming office environment, including managing supplies and general upkeep
• Coordinate office services (e.g. cleaning, maintenance, and utilities)
• Manage office equipment, including ordering and tracking
• Oversee office organisation, access and safety (keys, systems, etc.)
• Act as the main point of contact for building-related issues within the team for onward reporting
• Maintain internal systems and documentation (e.g. SharePoint)
• Support travel coordination and event logistics

 Team Support

• Log and track team annual leave
• Support onboarding of new employees (equipment, access, setup)
• Maintain internal calendars (e.g. birthdays, team events)
• Help review and improve internal processes and policies

 Finance Administration

• Support day-to-day finance operations, including invoicing customers
• Manage receipts and expenses with accurate record keeping
• Assist with monthly processes (e.g. HubDoc processing)
• Support basic finance reporting and cost tracking
• Monitor subscriptions and recurring costs

What We Offer

• £26,000 FTE salary
• 35 days holiday (pro rata), inclusive of bank holidays
• 5% pension contributions
• Flexible and hybrid working, to suit your lifestyle
• A friendly, collaborative office in central Glasgow

How to Apply

If you think this is the job for you, please submit the following to people@scribepro.co;

• CV
• A covering letter, answering:
  • What are you looking for in your next role, and how does ScribePro excite you?

Recruitment Process

We like to keep things straightforward. Our process usually includes:

• Short introductory call
• Informal chat with the team to explore how you’d work with us

 Accessibility and Inclusion

We want everyone to feel comfortable and supported throughout our recruitment process.  If you have any accessibility requirements or adjustments you’d like us to make, please let us know.